End-to-End HIPAA Compliance

Posted by Rebecca Santorios on January 7, 2016

ByteGrid offers IT solutions that are as close to plug and play compliance as you can get.

If you're a covered entity, there's no getting around the specific requirements for you and your staff, things like training and documented procedures for how PHI is handled at your company. The system starts and ends with you, and you'll need to make sure that things are in order at your office. But more and more, the majority of the compliance burden is falling to IT, as the transition to electronic health records becomes nearly universal. Partnering with a HIPAA compliant hosting provider helps you achieve a fully compliant solution without overburdening your existing staff.

A holistic, systems-based approach

HIPAA compliant hosting is more than just a set of servers and software – it's a full system of people, procedures and technology that work together to provide a robust, protected IT solution. It takes years of effort by experts across multiple disciplines to implement a fully compliant system. This doesn't happen by chance or by trial and error. It takes a disciplined approach to develop the right systems to support critical health IT applications. At ByteGrid, this is exactly what we've done.

ByteGrid was built for compliance. We designed the entire system from people, to siting and utilities, to hardware and of course software to ensure HIPAA compliance at every layer. For us, it's not just about data encryption, it's about ensuring that every aspect of our system works together to protect our clients' data.

We work hard to ensure that our full system stays compliant over time, too. We've developed a comprehensive Quality Manual which details our integrated approach to achieving compliance. Our Quality System is composed of over 40 compliance polices, standard operating procedures, and forms to ensure we fulfill all applicable HIPAA requirements. As part of that, we continually review our policies, training, and service, to make sure it all stays updated and running smoothly.

What to look for

The components of a HIPAA compliant hosting system are more than a single blog entry can cover, but there are some important basics to consider. When evaluating providers, try to get an understanding of how the whole system fits together. The focus should be on HIPAA compliance in every aspect. Some must haves:

• Documented policies and procedures
• Employee training records
• Monitoring systems that can integrate with your software to ensure data integrity
• Support for required transport protocols
• Encrypted data storage
• Three tiered access controls
• Logical access restrictions
• Access logs
• Change Control
• Full time regulatory compliance staff
• High availability infrastructure
• Maintenance records

Of course, one of the fastest ways to know whether a provider is truly HIPAA compliant is to look for an EHNAC accreditation. This provides measurable evidence that a provider's system, including their people and procedures, are operating in a state of compliance. Partner with them, and you get the benefit of a fully compliant system that you know can meet all of the regulatory requirements, and can be tailored to your specific needs.

Best in class HIPAA compliant hosting is ByteGrid' mission. Contact us today and step into compliance.

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